Mosaic — School & Trust MIS
BetaEvery system your school runs on, in one place.
Mosaic is a complete management information system for schools and multi-academy trusts — timetabling, attendance, behaviour, safeguarding, assessment, examinations, reporting and parent communication, brought into a single platform. It is built to work for teachers as much as for leadership.
Mosaic is in beta — in active development and onboarding its first partner schools. We are looking for schools and trusts who want a say in how it takes shape.
The problem
Schools have too many systems and too few answers
A typical school operates attendance tracking in one system, timetabling in another, and assessment records in a third. Behaviour logs live in a spreadsheet. Parent communications go through a separate portal. Statutory returns are assembled by hand, pulling data from all of the above.
The result is predictable: duplicate data entry, version mismatches, and hours of administrative work that fall on teachers and school office staff every week. A teacher who wants a clear picture of how a particular pupil is performing — attendance, pastoral notes, and academic results together — often cannot get it without contacting three different colleagues.
Leadership teams face the same problem at a different scale. Producing the data needed for governors, inspection, or DfE submissions means exporting from multiple sources and reconciling it by hand. That is time and resource that could be directed at improving outcomes.
Fragmented tools
Attendance software, timetabling platforms, assessment trackers, behaviour logs, and communication portals operating independently. No single source of truth. Data that disagrees with itself.
Admin that belongs elsewhere
Teachers re-entering data they have already recorded. Office staff exporting spreadsheets to produce returns that should generate themselves. Time spent on process instead of teaching and learning.
The problem is not a shortage of software. It is software that does not communicate — systems acquired over years, from different vendors, each with its own interface and its own data model. Mosaic removes that fragmentation.
A different starting point
An MIS that works for teachers
Most management information systems are designed for the office and merely tolerated by the classroom. Mosaic treats both as first-class users.
For teachers
Take the register, log behaviour, mark work, plan lessons and write reports without hopping between systems or re-keying data. The information a teacher needs about a pupil — attendance, behaviour, attainment, pastoral notes — sits in one place.
For leadership
Live attendance, attainment and behaviour across the whole school, with the statutory returns built in rather than bolted on. Trust leaders see aggregate performance across every school from a single view.
With optional AI assist
Mosaic can draft report comments, summarise a pupil’s record and surface patterns worth a closer look. The assistance is optional and reviewable, and every decision — including every mark — stays with the teacher.
What’s inside
One platform, end to end
The modules below share one data model, so a fact recorded once is available everywhere it is needed — no exports, no reconciliation, no re-keying.
Timetabling and cover
Build and run the timetable in the same system that holds attendance and assessment. Week A/B patterns, room allocation and same-day cover with clash checking, handled in one place.
- ✓Class, set and room scheduling
- ✓Cover requests and assignment
- ✓Curriculum structure mapping
Attendance and absence
AM/PM and lesson-level registers using the full set of DfE codes. Persistent-absence flags, automated guardian alerts on missing marks, and attendance analytics drawn straight from live data.
- ✓DfE statutory attendance codes
- ✓Absence alerts and follow-up
- ✓Persistent-absence monitoring
Assessment and progress
Marksheets, formative tracking and an assessment engine in one place. Progress 8, Attainment 8 and subject value-added, attainment-gap analysis and flightpath checkpoints, available to teachers and leaders from the same data.
- ✓Marksheets and question-level analysis
- ✓Progress 8, A8 and value-added
- ✓Flightpaths and attainment-gap views
Behaviour, pastoral and safeguarding
Behaviour events, rewards, detentions and report cards alongside a full pastoral chronology. Safeguarding is held in a separate, DSL-locked store — visible only to designated staff, never to general users.
- ✓Incidents, rewards and detentions
- ✓DSL-locked safeguarding records
- ✓Complete per-pupil chronology
Examinations and reporting
Exam series, candidate entries, sittings, seating plans and results. Parent report cards with comment banks and PDF output, governor reports, and a custom report writer for the data you actually need.
- ✓Exam entries, seating and results
- ✓Report cards with comment banks
- ✓Governor and custom reports
Parents, communication and payments
Messaging with read receipts, a parent portal, and parents’ evening booking. Cashless payments for meals, clubs and trips, with consent and registers handled in the same system.
- ✓Parent portal and messaging
- ✓Parents’ evening booking
- ✓Meals, clubs and trip payments
And the rest of the spine
Mosaic is a full MIS, not a point tool. Alongside the modules above, it covers the records and returns a school runs on:
Role-based access across the whole school
Every user sees exactly what their role requires and nothing more. Teachers access their own classes and pastoral groups; senior leaders see school-wide analytics; office staff manage administrative functions; parents view only their own children. Safeguarding records stay locked to designated staff. One platform with granular permissions — no separate logins, no data exposure outside role boundaries.
Multi-academy trusts
One trust, every school, one view
Trust leaders get aggregate attendance, attainment and behaviour across every school in the trust, with school-level operational autonomy preserved underneath. Benchmark schools against one another without forcing uniformity on any of them.
The trust view is privacy-safe by design. It draws on aggregate figures only — no pupil-level data — and small cohorts (fewer than five pupils) are suppressed so individuals cannot be re-identified, in line with the ICO Children’s Code.
Trust-wide dashboards
Aggregate KPIs across all schools, one card per school, refreshed from live data.
Strict tenant isolation
Each school’s data is isolated at the database level. The trust layer can read aggregates, never pupil records.
Small-number suppression
Cohorts below five are withheld to prevent re-identification of individual pupils.
Data, security and deployment
Built for children’s data from the ground up
Schools hold some of the most sensitive data imaginable: information about children, welfare records, safeguarding notes. Mosaic is engineered so that every design decision survives UK GDPR, the Data Protection Act 2018 and the ICO Children’s Code — when in doubt, the stricter reading wins.
You choose where it runs. Mosaic deploys as managed cloud, on a dedicated UK-hosted instance for residency-sensitive tenders, or fully on-premise on the school’s own server — the same platform either way.
Security accreditation, including Cyber Essentials Plus and independent penetration testing, forms part of our route to general release.
Choice of deployment
Managed cloud, a dedicated UK-hosted instance, or fully on-premise. The deployment model is yours to choose, not ours to impose.
Special-category data encrypted
Safeguarding, SEND, medical and similar special-category fields are encrypted at the application layer, so a database dump never exposes them in plain text.
Tamper-evident audit log
Access to personal data is recorded in an append-only, hash-chained audit log that staff cannot alter or delete.
Granular role-based access
Permissions throughout, with safeguarding isolation enforced as an architectural rule rather than a configurable option.
Tested backups and recovery
Automated, off-disk backups with point-in-time recovery and regular restore drills — not just a backup job that has never been tried.
Who it’s for
Built for every type of school
The specific challenges differ by institution, but the underlying problem — fragmented systems and administrative burden — is consistent across all of them.
Primary schools
Small office teams managing attendance, communications and statutory returns alongside the full range of pastoral responsibilities. Mosaic reduces the administrative overhead that falls on a handful of staff.
Secondary schools
Larger cohorts, departmental structures and subject-level assessment. Timetabling at scale, behaviour across year groups, examinations, and leadership analytics that support data-informed decisions.
Independent schools
Institutions outside the maintained sector that share the same need for coherent data, parent communication and reporting — with deployment choices to suit strong data-governance requirements.
Multi-academy trusts
Centralised oversight across multiple schools without forcing uniformity. Trust-level reporting and benchmarking alongside school-level autonomy, in a single platform rather than a separate management tool.
Now in beta
BetaBecome a design partner
Mosaic is in active development and onboarding its first partner schools and trusts. Design partners get early access, a direct line to the people building it, and real influence over priorities.
If you are weighing up your MIS options for an upcoming renewal, we would like to talk — honestly — about where Mosaic is today and where it is heading.
Register your interest →One platform
Not five separate systems
Teachers + SLT
Both first-class users
MAT-ready
Trust dashboards built in
By design
UK GDPR & Children’s Code
Help shape Mosaic
Tell us about your school or trust and what your current systems get wrong. We will show you what Mosaic does today, where it is heading, and what joining the beta as a design partner involves.
Register your interest